Administration
Optimise your plan administration.
ShareForce’s integrated technology removes the complexities and manual aspects of managing your administrative processes. ShareForce helps you maintain all your participant information and award activity, prepare new award issues, vest your awards timeously, and monitor and track the full settlement process from trade to payment.
Automate your workflows to save time.
Award issue
process
Manage your award process easily, using our easy step-by-step electronic approach to issue branded award letters that can be accepted and tracked digitally.
- Branded templates
- Customisable letters
- Email notifications
- Plan flyers and documents
- Award elections
- Digital acceptance
- On-behalf-of acceptances
Vesting
management
Manage and control all upcoming vestings for any performance-linked or retention awards with dashboard notifications and task reminders.
- Pre-vesting communication
- Pre or post-vesting settlement elections
- Bulk releases
- Vesting calculators
- Vesting remuneration reports
- Lock-in period management
- Prorate vesting
Settlement
management
Manage and track trades and payments for cash or equity-settled plans, including approvals, trades, tax calculations, payments and post-settlement communication.
- Embargo or closed period management
- Bulk trades or participant-initiated exercises
- Mobility and prorate tax calculations
- Electronic trading
- Automated tax directives
“This solution has not only simplified our processes and reduced the amount of overall administrative risk in managing our schemes, but has also allowed us to engage directly in a meaningful way with our key employees.”
“In providing us with a solution to administrate the share appreciation bonus scheme, ShareForce has proven exceptional in all respects and nothing is too much trouble. This combined with good work ethic and a high degree of enthusiasm, afforded our company to benefit from a team that is able to follow through and ensure that the job gets done.”
“This solution has not only simplified our processes and reduced the amount of overall administrative risk in managing our schemes, but has also allowed us to engage directly in a meaningful way with our key employees.”
“In providing us with a solution to administrate the share appreciation bonus scheme, ShareForce has proven exceptional in all respects and nothing is too much trouble. This combined with good work ethic and a high degree of enthusiasm, afforded our company to benefit from a team that is able to follow through and ensure that the job gets done.”
“This solution has not only simplified our processes and reduced the amount of overall administrative risk in managing our schemes, but has also allowed us to engage directly in a meaningful way with our key employees.”
Features
Dashboards reflecting administration tasks
Data storage for participant and award details
Management of leavers, staff transfers, rejoiners, and access
Batch uploaders for bulk maintenance of data
Audit trails, logs and timestamps
Digital approvals
Closed periods and embargos management
Access rights controls
Document storage for letters, booklets and flyers
Safe and synced
Protecting sensitive information is our top priority, and we ensure this by using AWS servers that conform to the most stringent privacy laws. Data access is controlled through access rights that are assigned to administrative users across departments.
Everything in one place
One accurate data source, which is continuously backed up, means that your company’s employee details and share award allocations are always up-to-date and accessible. Consolidate all your tasks by using the employee data management tool.
Report on the bigger picture, or every little detail
Customised or standard reports are available for all stakeholders, allowing your business to make data-driven and strategic decisions easily. Customise pivot tables and slice and dice data to assist with your analysis and generate reports on-the-fly, with maximum transparency using live award data.
Avoid errors, go paperless
Avoid tedious manual spreadsheets and paperwork and improve data management. Take away the stress of managing your internal processes.
We would love to hear from you
If you would like to know more about our solutions, please submit an enquiry. One of our staff will call you to discuss your requirements in more detail and set up a meeting at your convenience.
