Equity Plan Administration Software and Expert Support
ShareForce is an equity plan administration platform built for Finance, HR, and Reward teams managing employee share plans across single or multiple jurisdictions. We combine purpose-built administration technology with dedicated expert support- so your team has the tools and the people to run your plans accurately, on time and with confidence.
COMPANY A
Admin Dash
Estimate Value per calendar year
Reduce Administrative Burden and Eliminate Manual Risk
Managing equity plans manually across spreadsheets, email chains and disconnected systems, created unnecessary risk. Vesting deadlines get missed. Settlement calculations contain errors. Compliance becomes difficult to evidence. ShareForce elminates these risks by centralising every stage of your award lifecycle in on integrated platform, supported by a dedicated client manager who knows your plans from day one.Â
What Does Equity Plan Administration Cost Without Software?
ROI Calculator
Finance teams managing equity administration manually typically spend 20-25% of a senior manager’s time on award processing, reconciliation and reporting. In addition to external advisor fees or valuation and compliance work. Use the calculator below to estimate your current administration cost and what ShareForce can save your organisation.Â
YOUR PROGRAMME
Total Cost (No Software)
Total Cost (With Software)
Net Saving
Estimates are directional ranges based on published industry benchmarks. Actual costs depend on company specific factors.
Contact ShareForce to streamline your equity plan administration
Equity Plan Administration Features
Vesting management
Manage and control all upcoming vestings for performance-linked or retention awards. ShareForce provides dashboard notifications and task reminders to ensure vesting events are processed accurately and on time — reducing the risk of missed deadlines or incorrect calculations across complex, multi-tranche award structures.
Electronic award issuance
Manage your award process from end to end using a step-by-step electronic approach. Issue branded award letters that can be accepted and tracked digitally — eliminating paper-based processes and providing a clear audit trail for every award issued
Settlement management
Manage and track cash payments or trades for cash or equity-settled plans, including approvals, trades, tax calculations, payments, and post-settlement participant communication. Settlement workflows are configurable to your plan rules and jurisdiction requirements.
Participant and data management
Maintain participant and award data centrally, with tools designed to streamline administrative tasks and ensure accuracy across your entire participant population. A single system of record eliminates duplication, supports audit requirements, and reduces reconciliation time before key processing deadlines.
What Does ShareForce Include?
ShareForce is not a software licence with a support ticket. Every client receives a dedicated implementation manager who leads onboarding and then becomes their long-term client manager for the duration of the engagement. Depending on your needs, that relationship includes scheduled check-ins, quarterly reviews, proactive vesting support, and direct access to in-house compliance expertise across IFRS 2, ASC 718, and local tax requirements.
Your participants also have access to a dedicated helpdesk — so employee queries about holdings, vesting dates, and settlements are handled without adding to your team’s workload.
How ShareForce Equity Plan Administration Implementation Works
Getting started with ShareForce typically takes six to eight weeks. Your dedicated implementation manager leads the full process, so your team can focus on your business, not on a setup project.
Data migration
Your participant and award data is migrated into the platform by the ShareForce team, eliminating the manual effort and risk of a self-serve setup. Historic award records, vesting schedules and participant details are validated before go-live.Â
Platform Configuration
The platform is configured to reflect your plan structures, vesting schedules, and settlement workflows. You define the plan rules; ShareForce handles the technical configuration, including multi-jurisdiction settings and compliance reporting parameters.Â
Training
Your Finance and HR administrators receive hands-on training so they can manage day-to-day plan administration with confidence from go-live. Training is tailored to your team’s workflows, not a generic walkthrough.
Ongoing support
Your implementation manager becomes your client manager, providing continuity of expertise for every vesting cycle, settlement run, and reporting requirement that follows. This is the ShareForce difference: a single expert who knows your plans, your participants, and your compliance obligations.Â
Additional Resources
- Not sure where to start? Our blog on “How to Choose Share Plan Administration Software” walks through the key features, questions to ask vendors, and what to look for when evaluating platforms
- Learn how Finance and HR teams can control costs and retain talent in our “Optimising Share Plan Administration” eGuide
Frequently asked questions about equity plan administration
What is equity plan administration?
Equity plan administration is the end-to-end process of managing employee share-plans – covering award issuance, vesting tracking, settlement processing, regulatory compliance, and participant communication. Effective administration ensures share plans operate accurately, on time and in accordance with accounting standard such as IFRS 2 (Share-based Payment) and ASC 718, while providing a transparent experience for participants.Â
What does ShareForce include beyond the software platform?
Every ShareForce client receives a dedicated implementation manager who leads onboarding and then becomes their long-term client manager. Depending on your needs, the engagement includes scheduled check-ins, quarterly reviews, proactive vesting support, and direct access to in-house compliance expertise across IFRS 2, ASC 718, and local jurisdiction tax requirements. Participants have access to a dedicated helpdesk for queries about holdings, vesting dates, and settlements.
How long does ShareForce implementation take?
A typical ShareForce implementation takes six to eight weeks. The process covers data migration, platform configuration to your plan structures and vesting schedules, and hands-on training for Finance and HR administrators. Data migration is handled entirely by the ShareForce team, eliminating the manual effort and risk of a self-serve setup.
What compliance frameworks does ShareForce support?
ShareForce supports equity plan administration under IFRS 2 (Share-based Payment), ASC 718 (Compensation — Stock Compensation), and local jurisdiction tax requirements across multiple countries. The platform is used by companies with single-country plans through to complex multi-jurisdiction programmes spanning different regulatory regimes.
What are the key challenges in equity plan administration?
The most common challenges in equity plan administration include missed vesting deadlines, settlement calculation errors, difficulty evidencing compliance for audit, and the administrative burden of managing participant data across jurisdictions. Manual spreadsheet-based approaches increase error risk and make audit preparation time-consuming. Purpose-built equity plan administration software addresses these challenges by centralising the full award lifecycle in a single, auditable system.