Absa’s Streamlined Share Plan Process

Through understanding Absa’s unique challenges and delivering a tailored, all-in-one solution, ShareForce has become an integral partner in the bank’s journey toward modernised share plan management.

 

Absa logo

Headquarters

South Africa

Products Used

ShareForce Platform

Headquarters

South Africa

Products Used

ShareForce Platform

Before ShareForce

  • Absa’s legacy platform didn’t meet specific regional scheme needs.
  • Manual processes were time-consuming and increased team workload.
  • Employee data updates, terminations, tax requests, and dividend reconciliations required manual effort.
  • Vesting and granting awards involved tedious manual document and tax coordination.
  • Data extraction for audits and stakeholders was slow and labor-intensive.
  • Employee communications were managed manually, leading to delays and inconsistencies.
  • Accounting relied on over 50 manual spreadsheets for journals, budgets, and forecasts.
  • After ShareForce

  • ShareForce delivered a flexible, tailored solution that transformed all aspects of Absa’s share plan administration.
  • Seamless integration with Workday automated data updates and eliminated manual month-end processes, enabling the team to focus on strategic goals, while automating dividend reconciliations improved efficiency.
  • Transactions like vestings, tax requests, share releases, payroll, and communication are now managed all in one platform, turning days of manual work into minutes.
  • Employees enjoy a user-friendly portal for real-time access to their share plan details, boosting transparency and engagement with secure, electronic communications.
  • Reporting and audits are now just a few clicks, saving significant time and improving accuracy.
  • More than 50 manual spreadsheets were replaced with automated workflows for accounting, budgeting, and forecasting.
  • ShareForce supported Absa’s broad-based B-BBEE transaction, automating new processes and communications for the e-Khaya Colleague Share Scheme.
  • See how Shareforce is a trusted partner to more than 400 companies in 30 countries

     

     

    Problem

    Absa relied on a global legacy platform

    Before implementing ShareForce, Absa managed its share schemes using a global legacy platform. While functional, the system didn’t cater for all the specific requirements for schemes in South Africa and across the African continent. As a result of Absa’s separation from Barclays PLC, it had to implement its own share scheme solution. Before implementing the new system, a number of processes were manual, and time-consuming.

     

    Solution

    How ShareForce Transformed the Process

    ShareForce implemented a comprehensive solution flexible enough to cater to Absa’s specific needs, delivering transformative improvements across all aspects of its share plan administration. This included elimating manual processes, streamlining vestings and annual awards, enhanced employee experience, improved reporting and audits, innovative accounting solutions and custom development for BBBEE schemes.

     

    Result

    ShareForce enabled Absa to deliver a better experience for both employees and administrators

    This partnership not only improved efficiency but also enhanced the overall experience for employees and administrators alike, reinforcing Absa’s commitment to empowering its workforce. Absa’s partnership with ShareForce has strengthened the way the company manages its employee share plans across the board, supported by the reliable service delivered by the ShareForce platform and its specialist team.

    By automating manual processes, improving employee communication, and simplifying reporting for auditors and stakeholders, ShareForce has helped the Absa Share Plans team achieve greater efficiency and accuracy. This collaboration has also streamlined key processes like accounting, budgeting, and forecasting.